Property managers are resorting to creative ways of protecting their buildings and their bank accounts from trash and damage left behind by contractors. At least one property management company has begun requiring a damage and clean-up deposit from contractors prior to the start of work.

Tightening budgets have prompted what just might be a new trend, which is based on the theory that if it costs them money up front, movers and other outside contractors will be more inclined to leave buildings in a clean and damage-free condition. If your management company is interested in instituting such a policy, the following language will help you get started:

A deposit in the amount of $250.00 must be delivered to our management office seven days prior to the day on which the contractor plans to begin work at (your property name). This amount may be in the form of a check issued to (your property name). Upon completion of the work, the contractor may contact our Property Management Office at (your phone number) to request a walk-through of the building area in which work was preformed.

If clean-up has been properly performed and no damage has been done to the property, your deposit check will be immediately returned to the contractor. If clean-up is insufficient or damage is found to have been caused by the contractor, your deposit will be retained by the management office for clean-up or repair compensation.

Damage exceeding the $250.00 deposit will be addressed on a case-by-case basis.

The contractor will be held accountable to reimburse the Management Office for the full repair and cleaning costs incurred as a result of work by the contractor. No work will commence prior to receipt of this deposit being on file in our office.