Even in a slow economy, consolidation, mergers and reorganization force companies to move in order to succeed, survive, and remain competitive. These three simple steps will minimize the risk of damage to your office building.

1. Ask about carpet and floor protection

Contact the tenant’s mover and ask how they plan to protect your carpets. If they use a clear vinyl carpet mask, warn the mover if carpets will be steam cleaned shortly before the move. Using the vinyl mask (with brand names Carpet Shield, Vistick, Pathrite, PRO TECT®, and Carpet Cover) on moist carpet can leave a sticky residue that’s very difficult to clean. In some cases the carpet is ruined and must be replaced. Most vinyl mask manufacturers warn against using their product on moist carpet and often deny any loss or claim arising from such use.

Applying vinyl carpet protection.

Applying vinyl carpet protection.

If the mover uses Masonite®, require that he vacuum up any residue or debris left behind.

The best choice is Polynite® that protects your carpet with lightweight sheets of plastic that don’t leave any residue or debris behind.

2. Schedule a pre-move inspection

Set up a walkthrough with your tenant and a representative from his or her moving company. The three of you can inspect and record the condition of your building in the following areas:

— elevator cab walls
— elevator doors, both lobby side and cab
— elevator floor
— lobby-side elevator entrance – the walls and frames adjacent to the elevator for both the building lobby and the tenant’s floor
— main building entrance doors, inside and out
— halls, walls, and floors along the path that the furniture will follow both upstairs on the tenant’s floor and the lobby level
— tenant’s office space (if the tenant is new to your building)

Immediately after the move, for example, early Monday morning if the move occurred over the weekend, identify and record any new damage you discover, and notify both your tenant and the mover verbally and in writing. If the mover doesn’t respond, the tenant is ultimately liable for the damage.

3. Install elevator & door protection

To minimize the risk of damage to the inside of the elevator cab, be sure to hang your custom fitted elevator pads.

To protect elevator entrances, install Mat-A-Doors®. The patented vinyl-covered, high-density foam and plastic panels repel blunt force to protect the elevator frames and lobby-side adjacent walls to significantly reduce the risk of damage from movers and other contractors.

Mat-A-Doors® also work on main building glass entrance doors if freight needs to pass through during a move, construction, or demolition.

Mat-A-Doors® protect entrance doors.

Mat-A-Doors® protect entrance doors.

Contact Ed Katz, president of the International Office Moving Institute (IOMI®) at Georgia Highlands State College in Cartersville, GA, edkatz@officemoves.com